Supply of burnt edible oil

The purchasing process in the supply chain of Petro Ayman Sharif Knowledge-Based Company has 4 stages:

Market Research:

The market research team is responsible for generating business leads (sources that may have edible oil waste) based on company standards from various sources including the following.

Using previous data and past purchases
Collecting data in the field (field researcher)
Use of offline data (first book, exhibition book, saleable sources, etc.)
Collecting data by searching the online space
Use of unsuccessful visits of collectors
Incoming calls (after offline and online advertising and branding)
Use of tender and auction sites and systems such as the Iran Headquarters system (Government Electronic Procurement System)
Presence in food and environmental industry exhibitions

After collecting data and completing relevant information including brand name, contact name, contact information, geographical information, etc., as well as classifying the target market based on Appendix 1 and final standardization, this team enters the information into the CRM software and delivers it to the purchasing team.

Purchasing Team

Currently, the purchasing team at Petro Ayman Sharif Knowledge-Based Company is working to purchase waste cooking oil. The leads referred to this team are divided among this team on a daily basis, according to the province of operation, by the department management, and according to the target market, through customer management software (CRM).

The purchasing team initiates and follows up on the purchase negotiations based on the type of lead referred (B2B, B2C, B2G) and according to the training of scripts related to each lead.

B2C leads

When faced with these types of leads, telephone or in-person negotiations are held, and the necessary agreements are made regarding weight, price, time, and method of collection in full.

B2B leads

In the case of these leads, which include factories, organizations, organs, etc., initial contact is made, and after reaching the relevant person in charge, correspondence is initiated to request cooperation. The letter requesting cooperation and company licenses is sent to the desired source, and the necessary follow-ups are carried out, and the company’s price offer is sent according to the mentioned items (weight, quality, geography, etc.).

If necessary, face-to-face meetings are held for final coordination, and after obtaining final agreements, the contract is entered into, and the agreements made regarding weight, price, time, and method of collection, and the general method of cooperation are recorded in the contract.

If the customer needs approval from the country’s comprehensive waste management system, the process of purchasing and delivering waste to the company is carried out through this system, and the necessary approvals are obtained.

If it is necessary to check the quality of the oil before signing the contract, a sample is received from the supplier and sent to the quality control unit, and if approved, the contract and purchase are concluded without any obstacles.

B2G Leads

Depending on the province where the tender or auction is being held, the lead is transferred to the purchasing team members and the necessary follow-ups are carried out, including receiving the tender documents, collecting the required documents, transferring them to management, preparing the price offer, and following up on the shipment. After that, the second phase includes following up on the success of the tender. If the third phase is finalized, the work includes following up on the contract and the method and time of collection.

How to announce collection by the purchasing team

After the negotiations are finalized and based on the agreements made with the supplier, the purchasing team transfers the items in question, including weight, agreed price, collection time, type of containers, descriptions, and necessary items, including items required for collection, to the collector (collector force) through the CRM portal.

3-2 Support Team – Collection and Warehousing

When the process of collection from suppliers is announced by the purchasing team to the collector (collecting force), this team will be responsible for the support and final coordination for collection as follows.

Oil quality check: In the case of small suppliers, the purchase status is checked by the collector on site and items such as water, lard, additives, absence of sanitary materials and absence of petroleum products, etc. are checked. In the case of major suppliers, the collector is present at the oil collection site and, according to the training, standard sampling is carried out and the desired sample is sent to the factory laboratory for examination and necessary tests and after final approval of the purchase, it is made

Provision of financial resources: To pay the purchase amount based on advance payment for contractual cases, direct payment to the supplier in the case of major suppliers or the collector’s salary in the case of small suppliers and based on the type of supplier.

Supply of tools and equipment for loading: Review and coordination of the required tools, equipment and containers, including pumps, hoses, sources, barrels, etc., as needed and based on the type of supplier and the weight of the load.
Logistics provision: Coordination with the transportation team based on the weight of the waste cooking oil and the supplier’s storage source to provide logistics appropriate to it, such as tankers, Khavar, Nissan, etc. for major suppliers and collector vehicles for small suppliers.
Follow up on the collection method until the last moment to resolve possible problems.
Follow up on the invoice registration based on the collection and final confirmation of the invoice.

Upon completion of the collection and finalization of the weight of the purchased oil by the scale sheet, the desired invoice is registered in the Pishco system by the collector based on the information sent by the purchasing team. For this, the support team must first send the relevant CRM software to the Pishco software. After weighing, according to the price of the